Bylaws

 

UWHEN BylawsRevised September 26, 2014

Article I: NAME

 The name of the organization shall be the Utah Women in Higher Education Network (UWHEN). The organization is affiliated with the ACE (American Council on Education) Women’s Network.

Article II: MISSION AND PURPOSE

  1. Mission statement: The mission is to increase the number and effectiveness of women in Utah higher education leadership.
  2. UWHEN accomplishes this mission by:
    • Creating a network of women in higher education leadership positions;
    • Providing professional development opportunities for the preparation and support of women employed by Utah colleges and universities;
    • Promoting mentoring activities which will enhance the participation of women in higher education;
    • Promoting the visibility, recognition, and advancement of women qualified by education, experiences, and personal characteristics for leadership in higher education;
    • Working to eliminate barriers to women’s achievement in higher education leadership.
    • Creating a network to address relevant issues affecting women in higher education (e.g., childcare, degree completion for women, increasing female faculty and students in STEM fields).
    • Sponsoring workshops, an annual conference, and other activities to provide professional development opportunities for women in higher education.
  3. UWHEN is committed to fostering diversity in higher education leadership with regard to race, gender, ethnicity, sexual orientation, and physical ability.
  4. UWHEN strives to improve the status and job satisfaction of women working in Utah’s colleges and universities.

Article III: SUSTAINING MEMBERSHIP

  1. Sustaining institutional fees shall be open to all public and private colleges and universities in Utah.
  2. Sustaining institutional fees will be determined by the Board.
  3. Sustaining institutional fees will coincide with the fiscal year, from July 1 to June 30. 
  4. Sustaining institutional fees, along with revenue generated from programming, provide financial support for the organization.
  5. The Chair/Sponsoring President’s institution will pay its institutional fee. The UWHEN organization will support the cost of the Chair to attend the yearly ACE Women’s Network state coordinator’s conference.

Article IV: GOVERNANCE STRUCTURE

  1. Board of Directors: A Board of Directors provides leadership for the organization. Insofar as possible, directors should represent the regional and institutional diversity of higher education of public and private higher education in the State of Utah. Presidents (or their designees) of those institutions of higher education in Utah who pay sustaining institutional fees in UWHEN will be asked to appoint one or more directors. These directors shall serve as their institutions’ official representatives to UWHEN.
    1. Duties: The Board:
      • plans and oversees the organizational budget, 
      • serves as the public voice for the organization, 
      • formulates and approves long-range goals;
      • formulates and adopts policies and operating procedures;
      • adopting and monitoring the operating budget;
      • develops programs and resources necessary to achieve organizational goals;
      • represents the organization and interpreting its mission;
      • creates standing committees;
      • carries out such other duties as may be established by the Bylaws or by the Board.
    2. As an institutional representative, each Board member will:
      • ensure all women on said campus(es) know about the UWHEN events and opportunities, share information about the campus events with UWHEN, and maintain an updated campus listerv,
      • attend the three annual Board meetings,
      • create at least one annual leadership development Campus Event on their own campus,
      • serve on one Working Group or one special project team each year,
      • be willing to consider a rotation as a member of the Executive Board,
      • communicate with other offices/programs on their campus that support leadership for women,
      • provide an annual report to their president or their designee on the work of women's leadership development on their campus and the benefits of UWHEN workshops and conferences for campus female employees
    3. Terms: New Board members are to serve three-year staggered terms that begin immediately following their appointment. The Board may appoint new Board members to fill vacancies for the remainder of unexpired terms. Each Board member will serve on at least one Working Group or Special Project team each year. These groups and teams will meet at the end of regular board meetings and at times by phone/Skype as needed. A board member may also assume a targeted organizational task.
    4. Meetings: Regular meetings of the Board of Directors may be held at any location designated by the Board. There will be a minimum of three meetings of the Board per year. Any meeting, regular or special, may be held by conference telephone or similar communication as determined by the Chair.
    5. Standing Committees: Standing Committees will include a) Communication, b) Conferences and Events, c) Resources and Support, and d) Outreach and Advocacy.
  2. Ex-officio Members. In pursuit of its goal of creating a network of women in higher education leadership, the Board may invite additional members to serve ex-officio.
  3. Officers: From among its members, the Board of Directors elects organizational officers: Chair, Chair-Elect, Secretary/Historian, and Treasurer. These officers, along with the Past Chair, constitute the Executive Committee. Officers are elected by the Board and from the Board in the spring for a term of one year with the possibility of renewal up to three years, with the exception of the Chair-Elect, Chair, and Past Chair that serve for a total of three years.
    1. Chair: The Chair serves as state liaison to the ACE Women’s Network. The Chair has such duties, responsibilities, and powers as may be necessary to carry out the directions and policies of the Board of Directors and is subject to the policies, control, and direction of the Board of Directors. The Chair may sign and execute, in the name of the organization, any instrument or document consistent with the foregoing general delegation of authority or any other instrument or document specifically authorized by the Board of Directors. The Chair serves with support from her respective institution.
    2. Chair-Elect: In the absence of the Chair, the Chair-Elect performs the duties of the Chair. When so acting, the Chair-Elect has all the powers of the Chair. The Chair-Elect customarily succeeds the Chair. The Chair-Elect may also be assigned other duties as well.
    3. Secretary/Historian: The Secretary ensures that minutes are taken at all meetings and presented in a timely fashion to the Board of Directors for approval. The Secretary is also responsible for dissemination of information to members and shall maintain the electronic organizational archives. The Secretary may also be assigned other duties as well.
    4. Treasurer: The Treasurer has charge and custody of, and is responsible for, all funds and securities of the organization. The Treasurer keeps and maintains adequate and correct accounts of the organization's assets, liabilities, receipts, disbursements, gains, losses, capital, and surplus. This officer renders interim statements of the condition of the finances of the organization to the Board of Directors upon request and a full financial report at the spring meeting of the Board of Directors. The Treasurer receives revenue and makes payments as necessary. The Treasurer presents the annual budget for the upcoming fiscal year (July 1 - June 30) to the Board for approval at the spring meeting. The Treasurer shall maintain the financial archives for the organization. The institution where the Presidential Sponsor and Chair are located will be the fiscal agent/institution for UWHEN. This means that the Treasurer will also be an employee of that same institution. The Treasurer may also be assigned other duties as well.
    5. Past Chair: After the Chair completes her two-year term, she will move automatically into the position as Past Chair. This is an advisory position, and she will confer with the Officers as needed and requested.

Article VI: Decision-Making Process

 A quorum is constituted when a simple majority of the Board, including the Chair or Chair-elect, is present. Decisions of the Board of Directors will be made by consensus whenever possible. When consensus is impossible, a simple majority of those members present will prevail.

Article VII: Communication

  1. The official sources of communication for the organization are email and the UWHEN website. Announcements may be emailed to target groups, which are updated at least annually.
  2. Press releases are generally issued as needed to appropriate state news media by the Board member(s) responsible for writing press releases.

Article VIII: Programming

  1. UWHEN sponsors workshops, conferences, and other activities that provide professional development opportunities for women in higher education.
  2. UWHEN holds an annual conference which is open to all women in Utah higher education.
  3. UWHEN reviews applications, formally accepts, and then works with Special Interest Groups (SIGs) to provide additional networking and developmental opportunities for women with interests in specific areas (e.g., STEM).

Article IX: AMENDMENTS

New Bylaws may be adopted or these Bylaws may be amended or repealed by a vote of a majority of the authorized Board of Directors present at the meeting where proposed amendments are presented.