The UWHEN Board Bylaws below were most recently re-adopted in 2018.
Article 1: Name
The name of the organization shall be the Utah Women in Higher Education Network (UWHEN). The organization is affiliated with the ACE (American Council on Education) Women’s Network.
Article 2: Mission
Article 3: Institutional Membership & Fees
Article 4: Board of Directors
Article 5: Officer Terms & Duties
- Officers include the Chair, Chair-Elect, Past-Chair, Secretary, and Treasurer. The Board elects the Chair, Chair-Elect, Secretary, and Treasurer each spring for one term. Each officer serves a one-year term that is renewable up to two total years.
- Duties of Officers:
- Chair: The Chair serves as the State Chair to the ACE Women’s Network. The Chair has such duties, responsibilities, and powers necessary to carry out the directions and policies of the Board. The Chair may sign and execute in the name of the organization any instrument or document consistent with the Bylaws and policies set by the Board. The Chair is responsible for coordinating the annual Leadership Conference, overseeing communication efforts, chairing the Executive Committee, and developing and obtaining approval for the annual budget. The Chair serves with support from her respective institution, the Presidential Sponsor(s), and attends the ACE Women’s Network State Chair’s Meeting.
- Chair-Elect: In the absence of the Chair, the Chair-Elect performs the duties of the Chair. When so acting, the Chair-Elect has all the powers of the Chair. The Chair-Elect customarily becomes the Chair after the term of Chair-Elect is completed. The Chair-Elect is responsible for coordinating at least three regional Fall Events and orienting all new Board members. The Chair-Elect attends the ACE Women’s Network State Chair’s Meeting. The Chair may also assign the Chair-Elect other duties. If the Chair Elect vacates the office or is otherwise unable to fulfill responsibilities, the Executive Committee may appoint a Chair Elect to complete the elected term.
- Secretary: The Secretary ensures that minutes are taken and distributed to the Board for approval in a timely fashion. The Secretary also maintains the Board directory (including contact information, photos, bios, terms, committees, and roles), assists in the recruitment of new Directors, ensures accuracy of Directors on the UWHEN website, maintains the UWHEN membership email list, and maintains historic information for UWHEN systems, documents, and technology. Ex-officio Board members may serve as Secretary. The Chair may also assign the Secretary other duties. If the Secretary vacates the office or is otherwise unable to fulfill responsibilities, the Executive Committee may appoint a Secretary to complete the elected term.
- Treasurer: The Treasurer has custody of and is responsible for all funds and assets of the organization. The Treasurer keeps and maintains accurate accounts regarding assets, liabilities, receipts, disbursement, gains, losses, capital, and surplus. The Treasurer receives revenue, makes payments, identifies and secures sponsorship opportunities, and provides statements of UWHEN’s financial conditions to the Board at each Board meeting, including a full financial report each spring. The Treasurer provides an orientation to the following Treasurer to ensure continuity and safety of resources. The Chair may also assign the Treasurer other duties. If the Treasurer vacates the office or is otherwise unable to fulfill responsibilities, the Executive Committee may appoint a Treasurer to complete the elected term.
- Past Chair: Upon completing her term as Chair, the Chair automatically becomes the Past Chair. The Past Chair oversees the collection of information, development, and publication of UWHEN Annual Report to the USHE Council of Presidents, UWHEN constituents, and ACE Women’s Network. The Chair may also assign the Past-Chair other duties.
Article 6: Presidential Sponsor(s)
Article 7: Chapters
Article 8: Amendments & Revisions
- Bylaws may be adopted, amended, or repealed by a majority vote of the Board present at the meeting where proposed changes are presented.